Constitution

BEROWRA R.S.L. BOWLING & COMMUNITY CLUB BEROWRA BUSHRUNNERS SUB-CLUB (CLUB BEROWRA) - CONSTITUTION Adopted 1990, Amended 1994, Amended 1995, Amended 1997
1.0	NAME
		The name of the club is the Berowra Bushrunners, a sub club of the Berowra R.S.L. Bowling and Community Club Limited, (Club Berowra), hereinafter called "The Berowra Bushrunners". TOP
2.0	AIMS
	2.1	To promote fitness through running and walking in Berowra and surrounding district.
	2.1	To provide an awareness of the value of physical fitness throughout the local community.
	2.3	To provide an opportunity for members of the Berowra Bushrunners to meet and run I walk together as a group.
	2.4	To provide an opportunity for members of the Berowra Bushrunners to improve their fitness through participation in handicap runs and to compete as a team in applicable fun runs. TOP
3.0	MEMBERSHIP
	Membership is open to ALL. This includes juniors. A junior is a person who has not reached the age of 18 years.
	3.1	All senior members (18 years of age and over) must be members of the Berowra R.S.L. Bowling and Community Club.
	3.2	The committee has the right to reject any application for membership and to dismiss any member for activities prejudicial to The Berowra Bushrunners or to the Berowra R.S.L. Bowling and Community Club.
	3.3	Visitors are welcome to come and join the gazetted runs. A visitor is defined as a non-member
	3.4	Associate membership is welcomed The same membership fee as for ordinary members applies.
	3.5	New members are welcome to participate in the gazetted runs, however, after six weeks, they would be expected to join the Berowra R.S.L. Bowling and Community Club (if not a member) and the Berowra Bushrunners.
	3.6	Juniors are unable to join the Berowra RS.L Bowling and Community Club Limited but may join The Berowra Bushrunners by payment of the annual fee.
	3.7	Members are entitled to:
	(i)	Attend general and annual general meetings;
	(ii)	Vote on any motions or resolutions
	(iii)	Elect office bearers;
	(iv)	Take part in discussions and assist with the effective operation of the Berowra Bushrunners;
	(v)	This also applies to junior members, however they may not be elected to the committees;
	(vi)	Compete in the monthly handicap and receive attendance points;
	(vii)	Participate in all club social occasions
	3.8	Lapse of Membership: Each year renewal of membership of the Bushrunners and the Berowra R.S.L. Bowling and Community Club becomes due at the end of the calendar year. Membership of both clubs is voided and membership entitlements withdrawn if the due fees are not paid by the 31st December. TOP
4.0	MEETINGS
	4.1	The Annual General Meeting is held in the new year i.e. January or February.
	4.2	Eight (8) members of the club shall constitute a quorum at the Annual General Meeting and general meetings.
	4.3	If a quorum is not reached within 30 minutes of the designated time the meeting shall be abandoned. A new meeting will be called within 21 days. If the meeting is the annual general meeting the present committee will remain in office until a new meeting is held and elections are conducted.
	4.4	The agenda of the annual general meeting shall include among others the following matters:
	(i)	Co-ordinator's report;
	(ii)	Treasurer's report which will include a statement of income and expenditure of all The Berowra Bushrunners club finances for the previous year;
	(iii)	Election of the new committee;
	(iv)	Setting of fees for the coming year;
	(v)	General business.
	4.5	General meetings will be called when one is requested by the committee or by more than eight (8) ordinary members. An agenda will be set by the committee with provision for general business.
	4.6	The committee shall meet when called by the co-ordinator. Their purpose will be to plan gazetted runs, social activities and discuss and make recommendations for the well being of The Berowra Bushrunners. A minimum of three (3) members will constitute a quorum.
	4.7	In the absence of the co-ordinator any committee member may act as the co-ordinator for that meeting.
	4.8	Fourteen (14) days' notice will be given for the date and venue of general meetings and the Annual General Meeting. TOP
5.0	THE COMMITTEE
	5.1	The committee shall comprise of six (6) members to conduct the affairs of The Berowra Bushrunners.
	5.2	The committee shall have the following positions.
	(i)	Co-ordinator
	(ii)	Treasurer
	(iii)	Three (3) general committee members
	(iv)	Handicapper
		The positions are elected by ordinary members at the Annual General.
	5.3	The term of office is for one ( 1) year.
	5.4	Elections are conducted annually at the Annual General Meeting.
	5.5	If any committee member is absent for three (3) consecutive meetings then his/her office will be declared vacant.
	5.6	If a vacancy occurs in the committee, the remaining committee may co-opt an ordinary member until the Annual General Meeting. TOP
6.0	INSURANCE AND LITIGATION
		All right and indemnities covered by membership of the Berowra R.S.L. Bowling and Community Club apply to members of The Berowra Bushrunners. TOP
7.0	FINANCE
	7.1	The treasurer controls and operates finances of The Berowra Bushrunners on behalf of the members.
	7.2	A bank account shall be operated with the treasurer and one other committee member being signatories.
	7.3	An auditor shall be appointed each year by the committee and an audit carried out before the Annual General Meeting. The auditor shall be a member of the Berowra R.S.L. Bowling and Community Club.
	7.4	Membership fees shall not be less than $2.00 (senior members) and $1.00 Junior members). Membership fees will be set at the Annual General Meeting.
	7.5	The financial year of the Berowra Bushrunners shall commence 1st January and conclude on 31st December.
	7.6	Fund-raising will be through the Friday evening raffles and administered by the Committee. Other fund raising activities may be carried out where the committee deems appropriate. TOP
8.0	CODE OF RUNNING BEHAVIOUR
		Most organised runs encompass well-marked bush trails around Berowra however, some of the courses or parts of the courses entail running along streets and roads.
	8.1	When running along streets or roads runners should use footpaths where provided.
	8.2	Where footpaths are not provided the following normal rules of the road pertaining to pedestrians apply:
	-	Runners should run single file where appropriate.
	-	Roads should be crossed at marked pedestrian crossings or at intersections or elsewhere with due precaution.
	-	Runners should run on the right hand side of the road facing oncoming traffic.
	8.3	Senior members should assist Junior members, visitors or new members on runs. This would be particularly applicable on new or not well known routes. Usually a senior member is asked to run with the above mentioned by the co-ordinator or a committee member before the run commences.
	8.4	The very nature of running leads to members dropping off during different seasons, suffering injuries and even giving up running. Therefore the Berowra Bushrunners needs new members to keep the club continuing with a viable membership. Visitors and new members should be made to feel welcome by all members.
	8.5	Runners should wear appropriate easily identifiable clothing.
	8.6	Runners should abide by Local, State and Federal Government laws. TOP
9.0	COMMUNICATION AND PUBLICATION
	9.1	Informal meetings for communication are held at the commencement or after many runs.
	9.2	A list of coming events is published and circulated to all members. When these entail attending Fun Runs or social occasion's extra applicable details are provided .
	9.3	The program of events may be altered on the morning A run change can be made by agreement of a majority of runners present Final approval and right of veto rests with the most senior committee member TOP